Home > KAKOBUY Spreadsheet: Mastering Delivery Exception & Delay Tracking

KAKOBUY Spreadsheet: Mastering Delivery Exception & Delay Tracking

2026-02-10
Product 1

football jersey

$10.68
Product 1

Short T Set

$16.22
Product 1

T-shirt

$12.97
Product 1

T*S socks 3PCS (2 random colors or note colors）

$2.69
Product 1

Jordan T-shirt

$11.89
Product 1

NIKE T-shirt

$11.89
Product 1

football jersey

$10.68
Product 1

football jersey

$10.68
Product 1

football jersey

$10.68
Product 1

ARM@Nl 3PCS

$17.3
Product 1

NIKE T-shirt

$11.89
Product 1

nike t-shirt

$12.7
Product 1

GUCl mens 3pcs

$17.3
Product 1

NIKE T-shirt

$11.89
Product 1

Puma football jersey

$10.68
Product 1

adidas T-shirt

$12.97
Product 1

C*K mens Buy 1 Get 1 Free

$10.14
Product 1

adidas T-shirt

$11.89
Product 1

NIKE football jersey

$10.68
Product 1

adidas football jersey

$10.68

A proactive guide to highlighting late parcels and automating alerts for swift resolution.

In the fast-paced world of e-commerce and logistics, delivery exceptions and delays are inevitable. Proactive management is key to maintaining customer satisfaction. This guide explains how to leverage your KAKOBUY Spreadsheet

The Core Concept: Visibility and Automation

The goal is to transform your spreadsheet from a passive record into an active management dashboard. By setting clear expectations and implementing automatic visual alerts, your team can prioritize issues before customers inquire.

Step-by-Step Implementation

Step 1: Establish Your Data Foundation

Ensure your spreadsheet includes these essential columns:

  • Parcel ID / Order Number
  • Carrier & Tracking Number
  • Expected Delivery Date
  • Actual Delivery Date
  • Current Status
  • Last Scan Location/Update
  • Days Delayed
  • Alert Trigger

Step 2: Calculate "Days Delayed" Automatically

Use a formula to calculate the delay. For example, in Google Sheets or Excel:

=IF(ISBLANK([@[Actual Delivery Date]]), MAX(0, TODAY() - [@[Expected Delivery Date]]), "")

This formula shows zero if on time or pending, and a positive number only if the current date exceeds the expected date and delivery isn't recorded.

Step 3: Highlight Parcels Delayed Beyond Expected Time

Apply Conditional Formatting

  • Rule 1 (Yellow Warning):
  • Rule 2 (Red Critical):
  • Rule 3 (Exception Status):

This color-coding creates an instant, at-a-glance status overview.

Step 4: Trigger Alerts for Proactive Handling

Set up automated alerts to move from visual cues to active notifications.

Option A: In-Spreadsheet Alert Flag

Add a column that automatically flags items needing attention. Example formula for the "Alert Trigger" column: 

=IF([@[Days Delayed]]>3, "YES", IF([@[Current Status]]="Exception", "YES", ""))

Then, filter or sort by this column to see all critical items.

Option B: External Email/Notification Automation

  • Google Sheets:Google Apps Script
  • Microsoft Excel:Power Automate
  • Third-Party Tools:

Best Practices for KAKOBUY Teams

  • Daily Review:
  • Action Column:
  • Root Cause Tagging:
  • Keep it Updated:

Conclusion

By transforming your KAKOBUY Spreadsheet

– Streamline Your Logistics with KAKOBUY –

ootdbuy.store Legal Disclaimer: Our platform functions exclusively as an information resource, with no direct involvement in sales or commercial activities. We operate independently and have no official affiliation with any other websites or brands mentioned. Our sole purpose is to assist users in discovering products listed on other Spreadsheet platforms. For copyright matters or business collaboration, please reach out to us. Important Notice: ootdbuy.store operates independently and maintains no partnerships or associations with Weidian.com, Taobao.com, 1688.com, tmall.com, or any other e-commerce platforms. We do not assume responsibility for content hosted on external websites.

© 2005-2024 ootdbuy.store